Grants & Contracts Manager - Transparency and Accountability in Public Administration and Services (TAPAS)

Details

  • Position: Grants & Contracts Manager 
  • Reports to: Finance Manager
  • Job Type: Full-time
  • Date Posted: November 21, 2019
  • Application deadline: December 05, 2019

Summary

Eurasia Foundation (EF), a US-based international development organization promoting good governance and vibrant civil society, is accepting applications for Grants & Contracts Manager for the USAID- and UK aid-funded Transparency and Accountability in Public Administration and Services (TAPAS) Activity.

The purpose of TAPAS is to support Ukrainian citizens and the Government of Ukraine in reducing or eliminating corruption in key public administration functions and services and to build Ukrainians’ trust in their government based on demonstrated transparency, accountability and improved services. The activity focuses on three areas: 1) large-scale use of electronic procurement in Ukraine; 2) an effective Open Data program; and 3) transparent and efficient public services in the form of eServices.

The Grants & Contracts Manager is responsible for administration of all Rapid Response Fund (RRF) grants awarded through TAPAS as well as contracting short- and long-term consultants and service vendors.  

Duties

  • Ensure procurement and contracting procedures and processes are in compliance with Eurasia Foundation (EF) policies and procedures as well as donor requirements; 
  • In consultation with EF grants management and finance staff, maintain up-to-date knowledge of rules and regulations in order to comply with donor requirements; 
  • Maintain an orderly and complete filing system for all grant and contract files; 
  • Maintain grant and contract database (total amount, installments and payment dates, outstanding amount);
  • Coordinate with Finance Manager (FM) maintaining procurement purchase requests database, preparing monthly/quarterly installments projections;
  • Prepare payment requests and acts of acceptance etc.;
  • Prepare grants and contracts reports for EF and donors as requested.
  • Contract component
  • Together with technical staff, prepare documentation for the publication of competitive procurement tenders; 
  • Prepare procurement selection memoranda and donor’s approval requests;
  • Cooperate and coordinate closely with program beneficiaries during preparation, evaluation and award stages of the procurement process; 
  • Coordinate with program staff for draft, review and edit contracts for short- and long-term consultants as well as service vendors across all TAPAS components; 
  • Advise management of risk involved and take the lead in disputes concerning contractual issues;
  • Coordinate contract agreements, follow tight implementation schedule, monitor service providers and deliverables submission, check financial reports; 
  • Verify items billed against items ordered and reconcile differences through follow-up with third-party vendors.
  • Grant component – Rapid Response Fund (RRF)
  • Provide administration of the full cycle of RRF grants management starting with grant announcement, pre-award assessments, direct technical assistance to grantees and close-out procedures;
  • In coordination with FM analyze the grants’ narrative and budgets and review expenditure reports to ensure compliance with EF grantmaking policies; 
  • Participate in negotiations and agreements with the grantees, consulting and advising on program and financial reporting, preparing memorandum of negotiations;
  • Schedule reporting requirements and payments for new grants;
  • Perform full cycle procurement for all RRF grantees.

Qualifications

  • Bachelor’s degree in Accounting, Law, Economics, Business Management, or in related field required;
  • Minimum 2 years of relevant experience in procurement and logistics area, working with contracts, agreements, etc.; training or experience with grants management a plus;
  • Demonstrated experience working with and supporting grants and contracts, including donor compliance;
  • Demonstrated proficiency with MS Office suite of applications, including Excel; previous experience with grant management databases a plus;
  • Attention to detail and excellent organizational skills required;
  • Ability to multi-task and provide assistance to staff, vendors and other business contacts;
  • Ukrainian and English writing and spoken proficiency required.

Apply

Please send a cover letter and resume to jobs-ua@eurasia.org with “GCMTAPAS” in the subject line. 

Only candidates who have been selected for an interview will be contacted. No phone calls, please. 

© 2015-2019 Eurasia Foundation
;